Success of any business is proportional to team productivity. Team productivity is important to perform business processes which depend on collective responsibility.

It doesn’t matter whether there are 5 members or 50 members. Leading a team has never been an easy task. Different members come from diverse locations and circumstances, so they have different perspectives.

To get the best out of your team, it becomes important for the project manager to handle everyone with tact.

Productivity of the team defines the level of professionalism of the company which is crucial to maintain market reputation.

There is always room for improvement for productivity. A project manager can adopt numerous ways to boost team productivity.

With a slight improvisation in the basic structure of work ethics, a project manager can take the productivity of the team at whole new level.

Here are 5 ways a project manager can upgrade the productivity of the team to an optimal level:

1. Ownership to Team Members

A project manager should always let team members take ownership of their work and also hold them them accountable it.

This starts with the leader. If a team leader takes responsibility for handling a team, team members will also start taking responsibility for their own actions.

Providing them space to make their own decisions will make team members feel more responsible.

Team members will see their work differently and attain a sense of positive possession towards their responsibilities and their job. It will definitely lead to a positive impact on team performance.

Team members will see themselves as partners, not just employees. Better still, they will see themselves as potential leaders.

There is an old saying, “A good leader creates more leaders.” This is true for every team leader, regardless of the team’s size. Giving ownership to the team members signifies that you have shown interest in them.

Ultimately, it will develop self esteem and team members will work more confidently.

2. Analyze Strengths and Weaknesses

It is necessary for team leaders to analyze strengths and weaknesses of team members.

Every team member has a skill set. But this skill set may not be very visible. It is the responsibility of the leader to figure out everyone’s hidden potential.

Suppose there is a team member who is very interactive. So the leader should deploy them to communicate with clients. This helps the company to convert more leads.

In another scenario, there’s an employee who is not very talkative. But they are incredibly creative. In this case, the leader can assign them the role to develop plans and strategies for projects.

Analyzing and filtering strengths and weaknesses can play a crucial part in the life cycle of a project. It is the job of the leader to explore the true potential of their members and use them for the benefit of the project.

3. Project Management Software

The use of technology is dominating most sectors of the business world. Project management software is enhancing business productivity by improving its efficiency.

With project management software, the team leader can optimize the level of collaboration among team members. It will reduce chances of human error and can help in tracking progress.

In every successful business, project management software has played an important role. This automated software has shifted business functions from manual to automatic, thus making things go along faster and smoother.

Such software can perform multi tasking and take care of low priority functions such as attendance, employee leaves, and so on. It can also perform important functions such as billing and updating the staff with latest rules and terms of the market.

Project management software can help team leaders monitor progress and take calculated risks. Such reports can be shared with the rest of the team to brief them about upcoming projects and challenges.

Related Article: So You Want to Be a Project Manager

4. Positive Work Environment

Environment plays a crucial role in the productivity of every individual. It becomes necessary to provide a positive environment.

A good environment at the workplace can provide a positive space and healthy mind for employees.

Environment is not limited to the infrastructure and decore provided by the company. It also includes the aura created by everyone working there. Even a small but friendly gesture contributes to a positive environment at work.

It is the responsibility of the team leader to meet and greet the team and communicate with them regularly, checking on their well-being.

5. Feedback

Feedback is not just obtained from customers. Every individual deserves to give and receive feedback from their colleagues. Feedback is important for employees as it provides ideas about their overall performance.

Every project manager or team leader should give constructive feedback and ask the team for it as well.


Productivity is the life blood of business, so leaders must strive to optimize levels and contribute to a healthy atmosphere for the team.

How Can Leaders Improve Team Productivity?

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Saurabh Sharma
Saurabh is currently working as a Media Coordinator with With more than three years of experience in SEO content and the latest optimization practices, he likes to write on trending software like project management, and articles about start ups and leadership. He also is a tech lover, and always looks for the latest industry trends to keep readers updated.