How to Increase Team Productivity at Work

By Kenny Gill

Updated Over a Week Ago

Minute Read

The idea of increasing team productivity can be complex since people have different preferences. But team members have to, at the least, follow a set of rules and standards in the organization. So it is the role of every group leader to ensure that the group members are at peace with one another.

Doing this is not an easy task. But with the right strategies, it is possible. Depending on the nature of the organization, group leaders are able to identify the strategies that work best for increasing team productivity.

However, some tips are universal and can fit in any kind of organization:

1. Get Your Team to Take On More Small Tasks

Achieving organizational goals does not give room for lazy team members. Sometimes, extra effort makes it easier to achieve such goals.

So it’s necessary to identify tasks that can be completed within a short amount of time. Encourage team members to work on these tasks and get them completed on time instead of dragging themselves the whole day.

This is a great way of improving team performance as it helps them work on a more specific schedule. It also helps to eliminate long-term delays in projects.

Pending issues are known to reduce the productivity of an organization, so it is necessary to keep the team ahead. This can also help in avoiding extra shifts.

2. Articulate and Set Goals for Your Team Members

A good leader drives their followers towards working on set goals. To ensure an increase in team productivity, it is necessary to articulate and set specific goals.

Through the achievement of such goals, the organization will be able to identify tasks that need to be completed next or reworked. The success of an organization depends on both long-term and short-term goals.

Make the goals clear and ensure that every employee is updated on what is required of them on regular basis. So employees will be able to plan their schedules to fit said requirements.

In an organization where employees have not been given goals to achieve, they tend to be unsure about the direction of the organization.

Goals are important as they provide team leaders with an opportunity to monitor the working speed of each team member.

For a team to be successful, each of the members ought to make an equal contribution. This ensures no one person takes on too much work.

3. Be an Example

You need to be an example for your team. You can do this by participating in various activities that help the team achieve its goals. Bossing employees around could reduce their performance since they would only be active out of fear.

The achievement of organizational objectives requires team members to work because they want to, not because they are forced to. So take the initiative and be an example in encouragement and motivation.

Participating in group activities would motivate team members to do better as opposed to having their leader only offer instructions and walk away. It is the role of a leader to be a part of the team.

4. Use Services and Programs

Team productivity is not all about waking up to attend to duties. It goes beyond goal setting and achievement. One of the best ways to improve the team’s productivity is by making use of various available services.

Team building activities have been known to be a great way of enhancing unity and collaboration. It provides team members with an opportunity to solve conflicts that could otherwise affect their productivity levels.

Other services, such as communication apps and collaboration tools, enhance the ability of team members to complete projects successfully and with minimal disruption. Tools like these help to ensure that team members pass on information effectively.

Therefore, none of the members would have to complain about having missed important information that is required in the completion of a given task.

Some of these programs and services might come at a particular cost. But in the end, they will be worth investing in.

Achievement of organizational objectives requires a conducive work environment. Such an environment can be created by improving team performance and everyone is comfortable working with each other.

5. Constantly Gain New Knowledge

Given technological advancements, organizations need to think about the changes they have to make to stay competitive.

As a team leader, you need to make sure you have taught your team new information and skills that will give your organization a competitive advantage in the market.

Regularly hold training sessions and bring in experts and speakers to talk to your team about the strategies of being successful and up to date with the latest trends.

Repeating the same routine for a long time could turn out to be boring, hence reducing productivity. So you need to ensure the team is taught something new to change things up. This will be a great way of keeping them motivated and focused.

Improving team efficiency requires the team members to have something new to look forward to. For instance, implementing new machinery or systems creates a new environment for the team.

6. Communicate With and Praise Your Team

Communicate regularly with your team and praise them for their efforts. The communication process provides team members with an opportunity to express any grievances or feedback they may have.

They also get to communicate and solve any disputes that could create an inconducive work environment. It is the wish of every employee to work in an environment that motivates them to keep going.

In a case where there is a conflict between team members, the work environment will be ruptured. It is necessary to be able to work on conflict resolution and constructive feedback.

Praising team members will encourage them. You could also promote them or give them other incentives. Many employees want to grow in their careers, so you can help them get there.

Most organizational tasks are better completed when worked on by a team. Team members can participate in a brainstorming process which will make it easy for them to come up with the best ideas, ensuring organizational growth.

On the other hand, working individually could delay goal achievement as some people might need extra assistance and time.

Make Changes

Focusing on the tips above can help encourage growth, productivity, and a conducive work environment. Each tip will work differently depending on the nature of the organization and each employee’s preferences.

Make the changes needed in your organization today.

How Do You Improve Team Productivity?

If you have ideas about team productivity that might be helpful to readers, share them in the comments section below. Thanks!

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Kenny Gill
Kenny Gill
Kenny Gill is a senior advisor and writer in the department of He is familiar with corporate events, sports, education. He is responsible for supporting internal communications needs for specific business functions, as well as writing, creating and editing various quality content. He performs a leading role in developing and creating good content, chiefly for different types of audiences.
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