How HR Can Simplify Employee Onboarding Processes

By Costa Lamprou

Updated Over a Week Ago

Minute Read

In today’s time, when the corporate world has drastically shifted to remote working, onboarding new employees has turned into a challenge for HR professionals.

It is essential that you, as an HR manager, have a proper strategy in place to make your new hires feel welcomed and a part of the organization.

When you are onboarding a new employee, make sure you spend the day introducing them to their team and other important personalities of your workplace.

This is because when your onboarding processes are poor, it can spoil the relationship of your new employees with colleagues and make them feel disconnected from their very own team. If your new remote employee feels disengaged, the chances of them sustaining the organization also reduce.

Apart from proper introductions that make them feel a part of the team, it is also important to offer proper onboarding training if you wish for them to settle down quickly and work proficiently as soon as possible.

This is where employee training tracking software does wonders. It not only helps you offer training sessions that are effective but also helps you determine if you are on the right course of action or not. This helps simplify your work as a manager and helps your employees gain the confidence to perform well on the job.

In this article, you can read about how you can simplify the onboarding process, especially during these times of remote working.

Here’s how to simplify employee onboarding

1. Use an employee training tool

One thing that can help you simplify your remote onboarding process is making use of employee training software. This software, mostly a learning management system, allows you to create, execute, and monitor the training that you are offering as an organization to your new employees. With the help of these tools, you can ensure that your employees are engaged and motivated to learn more about their roles and the organization as a whole.

Your employee must understand the company’s culture, policies, procedures, and norms during the onboarding process. This will help them settle down in the company more quickly. You can also utilize the training tool for this purpose.

Keep in mind that you will have to go through several LMS reviews before choosing the one that is right for you. Ideally, it would be best to look for an LMS that fits your employees’ level of technical expertise. It is also advisable not to base your decision on reviews. Most respectable LMS vendors offer a free trial that you can use to make an informed purchase decision.

2. Make sure you arrange a video call

Another thing to keep in mind when onboarding a new employee is to make sure you arrange a video call. When you arrange a webcam call with your new employees, it works almost like traditional face-to-face interviews that you would have had if you weren’t working remotely.

You can observe your employees’ body posture, mannerisms, facial expressions, and grooming with video calls. This will ensure that your employees are attentive and make sure that they feel a part of the team and get to know them.

3. Go for paperless paperwork

For an HR manager, the organization’s paperwork is a great deal. There are tons of papers that new employees are required to fill out or sign during the onboarding process. But with remote working, getting paperwork done is a lot more challenging than it ever was. In these times, you need to have a list of all the paperwork that is required beforehand.

Once that’s done, you and your employees both need to share a plethora of paperwork, including a signed offer letter, benefit enrollment papers, proof of identification, and more. Moreover, if the employee fails to submit all the paperwork at once, you need to keep track of what’s left.

Hence, it is best to go paperless to save time and effort. Instead of manual processes, you can make use of various document management systems like PaperPort or some other neat PaperPort alternatives. With the help of this tool, your employees can digitally fill out all the forms, and the tool can keep track of what documents are yet to be received, allowing you to put in minimal effort.


Employee onboarding processes can be tedious and time-consuming. Thanks to the advancement in technology, this process has now been simplified more than ever. You can use the tools that manage the paperwork for you and make use of training tools that allow you to create, deploy, and track the onboarding training of your new employees.

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Costa Lamprou
Costa Lamprou
Costa Lamprou is the head of PPC at The Elearning Industry Network. With experience in everything ranging from product development and sales to training and PPC, Costa helps eLearning businesses reach their full lead gen potential. Having personally worked with hundreds of LMS brands, Costa regularly contributes his own LMS reviews to the Elearning Industry platform. When he isn’t helping clients succeed, Costa likes to expand his marketing horizons with the help of eLearning courses.
  • Nice post. Quick & easy onboarding plays a crucial role for better employee experience & branding. Leveraging technology can significantly expedite the onboarding process. I agree with the LMS. It really helps to engage employees and make them learn more about their roles and the organization as a whole.

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