In today’s time when the corporate world has drastically shifted to remote working, onboarding new employees has turned into a challenge for the HR professionals. It is essential that you, as an HR manager, have a proper strategy in place to make your new hires feel welcomed and a part of the organization.
When you are onboarding a new employee, make sure you spend the day introducing them to their team and other important personalities of your workplace.
This is because when your onboarding processes are poor, it can spoil the relationship of your new employees with colleagues and make them feel disconnected from their very own team. If your new remote employee feels disengaged, the chances of them sustaining the organization also reduce.
Apart from proper introductions that make them feel a part of the team, it is also important to offer proper onboarding training if you wish for them to settle down quickly and work proficiently as soon as possible.
This is where an employee training tracking software does wonders. It not only helps you offer training sessions that are effective but also helps you determine if you are on the right course of action or not. This helps to simplify your work as managers and also help your employees gain the confidence to perform well on the job.
In this article, you can read about how you can simplify the onboarding process, especially during these times of remote working.
Here’s how you can simplify the employee onboarding process
- Use an employee training tool
One thing that can help you simplify your remote onboarding process is making use of an employee training software. This software, mostly a learning management system, allows you to create, execute, as well as monitor the training that you are offering as an organization to your new employees. With the help of these tools, you can ensure that your employees are engaged and motivated to learn more about their role and the organization as a whole.
It is important that your employee understands the company’s culture, policies, procedures, and norms during the onboarding process. This will help them settle down in the company more quickly. You can also utilize the training tool for this purpose.
Keep in mind that you will have to go through a number of LMS reviews before you can choose the one that is right for you. Ideally, you should look for a LMS that fits your employees’ level of technical expertise. It is also advisable to not just base your decision on reviews. Most respectable LMS vendors offer a free trial that you can use to make an informed purchase decision.
- Make sure you arrange a video call
Another thing to keep in mind when onboarding a new employee is making sure you arrange a video call. When you arrange a webcam call with your new employees, it works almost similar to the traditional face-to-face interviews that you would have had if you weren’t working remotely.
With video calls, you can observe the body posture, mannerism, facial expressions, and grooming of your employees. This will ensure that your employees are attentive at all times and also make sure that they feel a part of the team as and when they get to know them.
- Go for paperless paperwork
For an HR manager, the organization’s paperwork is a great deal. During the onboarding processes, there are tonnes of papers that new employees are required to fill out or sign. But with remote working, getting paperwork done is a lot more challenging than it ever was. In these times, you need to have a list of all the paperwork that is required beforehand.
Once that’s done, you and your employees both need to share a plethora of paperwork including a signed offer letter, benefit enrollment papers, proof of identification, and more. Moreover, if the employee fails to submit all the paperwork at once, you need to keep a track of what’s left.
Hence, it is best to go paperless to save time and effort. Instead of manual processes, you can make use of various document management systems. With the help of this tool, your employees can digitally fill out all the forms and the tool can keep a track of what all documents are yet to be received, allowing you to put in minimal efforts.
Employee onboarding processes can be tedious and time-consuming. Thanks to the advancement in technology, this process has now simplified more than ever. You can not only use the tools that manage the paperwork for you but also make use of training tools that allow you to create, deploy, and track the onboarding training of your new employees.