Ultimate Project Team Structure Guide

By Vitaly Kuprenko

Updated Over a Week Ago

Minute Read

The project team structure is of great importance for the future digital product. With the help of specialists’ coordinated actions united into one project team, it turns out to form a productive pipeline and achieve all development goals.

If you are reading these lines, then most likely, you want to know what the project’s dream team should look like and who should manage it. In this article, we will break down all of these points.  Without further ado, let’s get started.

What Should a Software Development Team Look Like?

The team’s number and structure always differ from company to company and may depend on the chosen software development methodology. For a clearer picture, we’ll take the most well-known Scrum methodology.

This methodology’s main goal is to focus on constantly changing requirements to create a product that meets the business’s changing needs. The image below illustrates a team structure using the Scrum methodology.

Team Roles in First Engagement Stage

Before programmers start writing code, the First Engagement stage begins. It is as important as the development itself, and the following roles are involved in this stage.

Sales Manager

The sales manager is quite an important figure at this stage and should not be underestimated. The sales manager is a kind of bridge between clients and the future project team. The manager’s main task is to provide as much information as possible to the client that he wants to know.

Business Analyst

A business analyst’s main task is to identify business requirements for a future product that help how the future product will look and feel at the end of the development process. Requirements include business requirements, user requirements, and functional requirements for the future product.

Account Manager

On the shoulders of the account manager lies a rather important task of assessing the project, including the estimated development time and the cost of all services.

Team Roles in Second Engagement Stage

The second stage of work on the project is the direct implementation of all features and the development of the future product. The following roles are typically involved during this phase.


The CTO deals with quite complex and important things at the same time. The CTO is responsible for choosing the right technologies that are best suited to implement the idea. He or she is also responsible for the scalability and easy deployment of the future product.

Project Manager

Here we come to the most important figure of this stage. The project manager is responsible for the project’s fate throughout the development process: Will the deadlines be met, will everything be developed within the client’s budget, what structure will the development team have, and much more? Besides, PM is a bridge between the client and the development team, constantly maintaining communication and passing feedback to both parties, which are crucial when working with offshore development teams. All in all, the PM is responsible for the whole development process, which you can see down below.


Designers visualize customer ideas in the form of wireframes and mockups, giving an idea of the product’s final look. Besides, designers are responsible for developing the user experience in the digital product.


Developers are code wizards, and they bring business ideas to life and develop digital products. Their number in a project often depends on the project’s complexity and the number of implemented features.

QA Engineers

It is important for any business to release a product that works without failures and errors. QA engineers are engaged in the search for errors and bugs. They check the product back and forth to find bugs and pass them on to the developers for elimination. QA engineers are important for rolling out bug-free products.

Release and Post-Release Support Stages

This stage is needed to support the project in the first weeks after the release or make changes that the client wants to make to the final version of the product. The command structure in post-release support remains the same as in the second phase.


We have described to you the structure of the project team and the role of each member at all stages of development. We repeat that the structure can change from company to company, but we have described the most popular structure that most modern IT vendors adhere to.

Would you like to contribute a post?

Vitaly Kuprenko
Vitaly Kuprenko
Vitaly Kuprenko is a technical writer at Cleveroad. It's a web and mobile app development company in Ukraine. He enjoys telling about tech innovations and digital ways to boost businesses.
{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}
Brilliant Leadership Logo

Improve Yourself & Your Team

Get The Training Proven By 40,000+ Leaders